Flashcubes.ca - Info@Flashcubes.ca
Check, wire transfer or credit card
Your reservation will be confirmed at the time of receipt of your payment.
This section is for check and bank's transfer
Send to : 1340 Olier, Montreal, Qc, H3C 0P9 For : FLASHCUBES.CA
READ CAREFULLY THE FOLLOWING INSTRUCTIONS:
1. Deposit: A $250 bill will be send to you in 48 hours following this message.
The deposit (if not already paid by credit card) must be send by cheque or
wire transfer. The reservation is valid ONLY once we receive the deposit. It
is IMPORTANT to make the deposit as soon as possible to ensure that one of
our team member is available. In case no deposit is made, we will not serve your
event. The deposit is not refundable and not tranferable to another date.
2. Photo Design: You are responsible to send your design choice no later
than 2 weeks BEFORE the event. We strongly suggest to proceed now
https://www.flashcubes.ca/en/online-reservation/step-6-photos-design/?token= . If
we don’t receive your choice, a design will be selected by our team following your
type of event. If a modification is requested less than 10 days before the date of
the event, additional fees may apply. Please note that you can also get a full
customized design by contacting us. email@example.com
3. Final payment: A bill will be send to you 10 days prior to your event. The
balance has to be paid in total at the lastest, the day of the event by wire
transfer, check or credit card. It’s also possible to give your final payment to
the FALUCHES team member on site. He will accept credit cards, company
cheque or cash. For any late payment, 5% per month on the total amount of your
FLASHCUBES selected service will be charge.
4. Client's responsabilities: Your are responsible to provide:
(1) A 10 square feet (minimum) space free of obstacles for the installation
of the FLASHCUBES Photo Booth.
(2) A functional standard electrical outlet 110v, 15-20amp within 20 feet of
the space where the FLASHCUBES Photo Booth will be installed.
(3) A meal must be offer to the FLASHCUBES team member if the Photo
Booth FLASHCUBES is active between 15h00 and 21h00 and if a meal was
planned for your guests (lunch or bouchées).
(4) Indicate the exact address of the event and a cell number of a person
responsible on site at the event.
(5) IF OUTDOOR EVENT, YOU MUST PROVIDE A CLOSED TENT OR
GAZEBO type structure (with side walls) of minimal dimensions of
10x10 feet to ensure that the equipment work properly.
TERMS AND CONDITIONS
If one or more of these conditions are not met, FLASHCUBES has the right to cancel its
participation in your event and the total balance will have to be paid on the date mentioned above
in ''Event information’'.
Duration and time: The FLASHCUBES team member arrives 1H30 before the Photo Booth start
time indicated in this contract. This time can be changed by email up to 10 days before the
event. It is possible for us to arrive earlier if the CLIENT chose the option ''Waiting hours''. If we
arrive late for your event, we will respect the total rental time related to this contract and stay the
time we missed. For example, if we are one hour late, we will stay an hour later. IMPORTANT:
Our FLASHCUBES Photo Booth packages are listed in consecutive hours.
The shipping policy: If over 50 km from Montreal center, transportation fees may apply except if
you use a specific code given by FlashCubes or his collaborators.
Weather conditions: FLASHCUBES can stop the service or cancel an event if the weather
conditions represent a risk to its staff and/or equipment. Storms, strong winds or a temperature
lower than 10 degrees celsius are some examples of weather conditions that may result in a
pause or cancellation. We suggest to find a space inside in case of bad weather forecast. The
pauses due to weather will be accounted in the rental period. No reimbursement will be issued to
compensate for pauses or cancellations due to weather and the whole balance linked to this
contract will have to be paid accordingly. Ex: You booked a 4 hours package and the activity just
started. Due to a storm, FLASHCUBES manager on site choose to pause the activity. 2 hours
later, the storm is gone and the Photo Booth activity is open again. 2 hours are then left to the
package and the 2 hours lost are not refundable.
Damages and theft: In case of accident, you will be held responsible for any damages/theft
caused by you or your guests during the event. If you buy the "FLASHCUBES insurance" you will
not be responsible for accidental damages caused by you or your guests. However, theft and
intentional damages are not covered by this insurance. The CLIENT can be held to a
maximum liability of 10 500$. In case of damages intentional or not to the equipment, the cost will
be calculated as follows and will have to be paid no later than the day of the event : Touchscreen
2000$, lighting equipment 1000$, photo printer 2000$, camera 1000$, stainless steel box 2000$,
costumes 500$ and dressing kit (curtains and structure) $2000. Taxes have to be applied on the
amounts listed above.
Refunds policy, interruptions and mechanical damage: FLASHCUBES will provide a
functional Photo Booth for the entire rental period. During this period, it is possible that minor
maintenance (ex: add papers) will be necessary. The time required for these maintenance
procedures will be added at the end of the rental period. In case of major malfunction or any other
situation that would prevent FLASHCUBES to provide a functional Photo Booth for more than
one hour, FLASHCUBES will refund your balance at a prorated amount. In case of mechanical
failure that can be fixed in an one hour and less delay, FLASHCUBES manager can make a
pause to repair the equipment. Pauses due to maintenance are not calculated in the rental time. If
the delay exceeds one hour, you will have the choice between a refund (see above) or an
extension of the actual PhotoBooth in place in order to fix the Photo Booth and restart the service.
The maximum liability of FLASHCUBES is only reimbursment of the amount already paid by the
FLASHCUBES s’étend uniquement au montant du forfait choisi et/ou au remboursement du
montant déjà versé. can use some pictures/videos taken during the client's event for promotionnal
usage on the website, brochure or other forms of publicity. The client can oppose to the usage of
these photos/videos by email no later than 30 days after the event. The CLIENT accepts that
FLASHCUBES will send promotional emails.
Photos gallery on the Website: FLASHCUBES makes the pictures taken with the photo booth
accessible on the website: FLASHCUBES It could take up to 72 hours for the pictures to be
posted on tge website. The guests will be informed of this fact by a sign neaby the photo booth.
FLASHCUBES is NOT responsible of the usage done with the photos made available through
this service. The photos are protected with a password but FLASHCUBES can NOT guarantee
their protection. FLASHCUBES will make the selection of the photos that will go on the website.
The CLIENT can refuse this service at anytime.
Cancellation: The client can cancel their reservation at any time. The deposit is non-refundable.
However, it can be transferred to another event or date.
Modifications: All modifications to this contract must be done in writing and be signed by the
client and FLASHCUBES.
I have accepted this contract [date]